The Future of Time Tracking: What's New in QuickBooks Time for 2024

Time tracking is an essential part of running any business. Knowing where your team is spending their hours allows you to accurately bill clients, analyze productivity, and ensure projects stay on budget. QuickBooks Time is a popular time tracking software that integrates seamlessly with QuickBooks Online accounting. The 2024 version of QuickBooks Time promises exciting upgrades that will make time tracking easier and more powerful. In this article, we'll explore the key improvements coming to QuickBooks Time next year.

AI-Powered Time Capturing

One of the biggest frustrations with time tracking is how disruptive it can be to workflow. Employees have to stop what they're doing and manually log their time constantly throughout the day. QuickBooks Time 2024 introduces AI-powered time capturing to solve this problem. The software will passively monitor what apps and websites you're using and automatically log time without any input from you.

Of course, the AI won't be perfect, so QuickBooks Time 2024 will still allow manual time edits. But AI-powered time capturing removes the biggest friction point and ensures time is accurately logged even if you forget to start the timer. Employees can stay focused while ensuring their hours are properly tracked.

Integrated Project Management

QuickBooks Time 2024 will integrate directly with project management apps like Asana and Trello. When you log time in QuickBooks Time, the task name will sync with your PM software so you don't have to enter it twice. Time entries will be linked to specific projects and tasks for better reporting.

Project managers will also be able to view budget vs actual hours directly in the PM software. This gives managers better oversight into how projects are progressing compared to estimates. Syncing QuickBooks Time with project management takes time tracking to the next level.

Advanced Billing Rules

Generating invoices from logged time will get smarter in QuickBooks Time 2024. New advanced billing rules will allow you to set different rates for the same employee based on the client, project type, task, and more. For example, you may want to bill Client A $100/hr for design work but only $75/hr for development work.

QuickBooks Time 2024 will make it easy to create these customized per-client or per-project billing rules. The software will automatically apply the right rate when generating invoices. This gives your business more flexibility when billing different types of work.

Automated Reminders and Notifications

It's common for time tracking to slow down when things get busy. Employees often forget to log time when they're heads-down on client projects. QuickBooks Time 2024 will help eliminate this issue with automated reminders and notifications.

Employees will receive pop-up notifications when they've failed to log time for several hours. Managers will also be notified if their team hasn't logged time recently. Automatic reminders ensure time tracking adherence remains high even during busy sprints.

Enhanced Reporting and Analytics

Good time tracking provides a wealth of data around employee productivity, profitability by project, capacity planning, and more. QuickBooks Time 2024 will include enhanced reporting and analytics to surface key insights from your time data.

Interactive dashboards will allow digging into metrics like billable percentages, capacity utilization, and budget overruns. Advanced filtering makes it easy to segment data by employee, client, project, task, and more. With better reporting, you'll be able to spot bottlenecks, identify highly profitable projects, and foresee resourcing issues.

Mobile App Improvements

The QuickBooks Time mobile app will also see significant improvements in 2024. Offline time logging allows capturing time even without an internet connection. The app will then sync the entries when connection is restored. Managers can also approve or reject time directly from the mobile app. And notifications will keep employees engaged even when they're out of the office.

QuickBooks Integration

Since QuickBooks Time is designed specifically for QuickBooks Online, the integration between the two will keep getting tighter. All the time and billing data flows directly into your QuickBooks accounting. In 2024, the connection will be faster with more automation. For example, entering billable expenses in QuickBooks will automatically log the time in QuickBooks Time.